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Hi all,
I wanted to start out by saying that having an autocross event at the Barber Proving Grounds will be around 7 times as expensive as having an event at Oak Mountain or the Hoover Met (before the exotics). Because of that financial risk to the club and our ability to hold future Solo events if we choose to continue to run at Barber, we'll need to do a few things we don't normally do to manage that risk.
With that in mind and in order to not charge entry fees 7x what they were, we will need to set some conservative policies in order to mitigate these risks. I'll attempt to explain them and their reasoning here, followed by a post of general park rules requested by Zoom. (which will also be posted at the trailer on the day of the event)
1) Entry fee will be higher, similar to our last Solo event at TGPR. It will be the same $60 for everyone for just the autocross. No discounts for this first event. We'll revisit early setup and specialty discounts at a later time if this event is a success. We'll need to bring in over 100 entrants (3 run groups) and everyone already not an SCCA member will absolutely need to sign the (no obligation) Weekend Membership which is a small bit of paperwork but will bring our Insurance cost down.
2) The Barber Skidpad is included in the rental. (package deal) This will be a worker position and jackassery will be policed. Unlimited 5 lap runs will be a flat $20, or if you'd like to make it rain, $1 per 5 lap run. Given 3 run groups, there will be a heat where your run group is 'off' and you'll have an hour or so free to run there, get food, etc. The skidpad, we are told, will be wet. There is a particular low-friction coating to the asphalt that makes it slippery when wet. You are warned.
3) Early setup will be Friday evening. First car off at 9am Saturday. We were given the opportunity to setup the evening before our event and I can't find a compelling reason to not take advantage of it and get a bit of an earlier start to the race day.
4) Everyone who wants to run will have to be registered on Motorsportreg.com Go ahead and set up an account and enter in a card info. If you're not sure which SCCA Solo class your car belongs in, determining that can wait until later.
5) Everyone will need to pay online via Motorsportreg. Your payment option will not be charged until the event is over.
6) There will be a $20 no-show charge applied to your payment option if you register and do not show. Registration can be cancelled without penalty the Monday prior. Registration will close the Wednesday prior.
Items 4, 5, and 6 provide the best mitigation of risk to the club. You know we autocross in rain or shine. This is the Summer in Alabama, it could rain. But if there's rain on the 5 day forecast and most entrants decide not to come to an event that commands the rent that Barber's Proving Ground does, we would lose a significant chunk of our club's wallet, which will put PDX, TT, CR events in jeopardy down-range. (RX and RR chairs can complain to my PMs).
7) Paddock may be on grass. If you intend on using jacks or jack stands, please bring planks as well. Treat the grassy areas as you would you own. Sorry, poor choice of words. Treat it as you would your significant other's disapproving parent's front yard.
...
I compose this out of great hope and optimism that we can have a stellar event here at a phenomenal asphalt pad and afterwards continue to have more! But this asphalt comes at a price that we are not accustomed to paying. Let's do our best to make this happen and I will be more than happy to tell Josh to schedule more.
...
http://www.barberracingevents.com/indy-park-rules-camping.php
PARK RULES:
No entrance into restricted areas without proper credentials
No pets on facility grounds except those required to assist handicapped individuals.
No Jumping of fences
No glass containers allowed on property at any time
No flying drones of any kind allowed at any time without express written permission.
Spectators are not allowed to rope off any areas. Scaffolding is prohibited.
Speed limits: posted speed limits must be obeyed at all times. Where not posted otherwise, speed limit is fifteen (15) miles per hour throughout the BMP Perimeter Rd. and five (5) miles per hour in the Paddock.
All trash must be placed in proper trash receptacles
Management may expel or bar any individual for violation of any rule, as determined by management’s sole discretion
No flyers or handbills may be distributed unless prior approval is obtained from management
No fireworks, firearms, or weapons are permitted on facility grounds
Golf carts, four wheelers, pit cars, pit bikes, bicycles, and other pit vehicles are permitted in the paddock area only. Common sense and care must be applied in their use. All drivers / riders of pit vehicles must carry a valid driver’s license and operate vehicles only on paved surfaces.
Motor vehicles operating outside the paddock MUST BE street legal and helmets required for two-wheeled vehicles.
Minors are not allowed to operate bicycles at any time anywhere at BMP.
Parent must accompany minors at all times while in the paddock.
No skateboards, roller skates, roller blades, razor scooters, or any similar type items allowed anywhere at BMP.
No alcohol allowed in the paddock
No smoking around team areas or fueling areas.
Smoking in any building is strictly prohibited. Please do not throw extinguished cigarettes on the ground.
Do not damage grassed areas
No spectators allowed on track at any time.
No stakes of any kind may be driven into paved surfaces; care must be taken when vehicle jacks are used to prevent the jack from sinking into a paved surface (such as placing a large enough piece of wood under the jack so that the weight is distributed over enough area that the pavement will not get “dented”). Kickstands on asphalt must have something under them to distribute the weight.
Helmets must be worn on perimeter road at all times when operating two wheeled motorized vehicles
Cameras, lawn chairs and blankets are welcome. Coolers are allowed, but are subject to search by Park security or Park management.
Overnight Camping – please see specific rules and regulations pertaining to overnight camping
No abusive behavior or vandalism. Either may result in ejection and/or arrest.
No unlawful activities. Federal, state, and local laws must be obeyed.
I wanted to start out by saying that having an autocross event at the Barber Proving Grounds will be around 7 times as expensive as having an event at Oak Mountain or the Hoover Met (before the exotics). Because of that financial risk to the club and our ability to hold future Solo events if we choose to continue to run at Barber, we'll need to do a few things we don't normally do to manage that risk.
With that in mind and in order to not charge entry fees 7x what they were, we will need to set some conservative policies in order to mitigate these risks. I'll attempt to explain them and their reasoning here, followed by a post of general park rules requested by Zoom. (which will also be posted at the trailer on the day of the event)
1) Entry fee will be higher, similar to our last Solo event at TGPR. It will be the same $60 for everyone for just the autocross. No discounts for this first event. We'll revisit early setup and specialty discounts at a later time if this event is a success. We'll need to bring in over 100 entrants (3 run groups) and everyone already not an SCCA member will absolutely need to sign the (no obligation) Weekend Membership which is a small bit of paperwork but will bring our Insurance cost down.
2) The Barber Skidpad is included in the rental. (package deal) This will be a worker position and jackassery will be policed. Unlimited 5 lap runs will be a flat $20, or if you'd like to make it rain, $1 per 5 lap run. Given 3 run groups, there will be a heat where your run group is 'off' and you'll have an hour or so free to run there, get food, etc. The skidpad, we are told, will be wet. There is a particular low-friction coating to the asphalt that makes it slippery when wet. You are warned.
3) Early setup will be Friday evening. First car off at 9am Saturday. We were given the opportunity to setup the evening before our event and I can't find a compelling reason to not take advantage of it and get a bit of an earlier start to the race day.
4) Everyone who wants to run will have to be registered on Motorsportreg.com Go ahead and set up an account and enter in a card info. If you're not sure which SCCA Solo class your car belongs in, determining that can wait until later.
5) Everyone will need to pay online via Motorsportreg. Your payment option will not be charged until the event is over.
6) There will be a $20 no-show charge applied to your payment option if you register and do not show. Registration can be cancelled without penalty the Monday prior. Registration will close the Wednesday prior.
Items 4, 5, and 6 provide the best mitigation of risk to the club. You know we autocross in rain or shine. This is the Summer in Alabama, it could rain. But if there's rain on the 5 day forecast and most entrants decide not to come to an event that commands the rent that Barber's Proving Ground does, we would lose a significant chunk of our club's wallet, which will put PDX, TT, CR events in jeopardy down-range. (RX and RR chairs can complain to my PMs).
7) Paddock may be on grass. If you intend on using jacks or jack stands, please bring planks as well. Treat the grassy areas as you would you own. Sorry, poor choice of words. Treat it as you would your significant other's disapproving parent's front yard.
...
I compose this out of great hope and optimism that we can have a stellar event here at a phenomenal asphalt pad and afterwards continue to have more! But this asphalt comes at a price that we are not accustomed to paying. Let's do our best to make this happen and I will be more than happy to tell Josh to schedule more.
...
http://www.barberracingevents.com/indy-park-rules-camping.php
PARK RULES:
No entrance into restricted areas without proper credentials
No pets on facility grounds except those required to assist handicapped individuals.
No Jumping of fences
No glass containers allowed on property at any time
No flying drones of any kind allowed at any time without express written permission.
Spectators are not allowed to rope off any areas. Scaffolding is prohibited.
Speed limits: posted speed limits must be obeyed at all times. Where not posted otherwise, speed limit is fifteen (15) miles per hour throughout the BMP Perimeter Rd. and five (5) miles per hour in the Paddock.
All trash must be placed in proper trash receptacles
Management may expel or bar any individual for violation of any rule, as determined by management’s sole discretion
No flyers or handbills may be distributed unless prior approval is obtained from management
No fireworks, firearms, or weapons are permitted on facility grounds
Golf carts, four wheelers, pit cars, pit bikes, bicycles, and other pit vehicles are permitted in the paddock area only. Common sense and care must be applied in their use. All drivers / riders of pit vehicles must carry a valid driver’s license and operate vehicles only on paved surfaces.
Motor vehicles operating outside the paddock MUST BE street legal and helmets required for two-wheeled vehicles.
Minors are not allowed to operate bicycles at any time anywhere at BMP.
Parent must accompany minors at all times while in the paddock.
No skateboards, roller skates, roller blades, razor scooters, or any similar type items allowed anywhere at BMP.
No alcohol allowed in the paddock
No smoking around team areas or fueling areas.
Smoking in any building is strictly prohibited. Please do not throw extinguished cigarettes on the ground.
Do not damage grassed areas
No spectators allowed on track at any time.
No stakes of any kind may be driven into paved surfaces; care must be taken when vehicle jacks are used to prevent the jack from sinking into a paved surface (such as placing a large enough piece of wood under the jack so that the weight is distributed over enough area that the pavement will not get “dented”). Kickstands on asphalt must have something under them to distribute the weight.
Helmets must be worn on perimeter road at all times when operating two wheeled motorized vehicles
Cameras, lawn chairs and blankets are welcome. Coolers are allowed, but are subject to search by Park security or Park management.
Overnight Camping – please see specific rules and regulations pertaining to overnight camping
No abusive behavior or vandalism. Either may result in ejection and/or arrest.
No unlawful activities. Federal, state, and local laws must be obeyed.
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